Sunny Meadows Missoula County Water and Sewer District
Monthly Meeting Minutes @ the Bonner School Library
November 2, 2006
Board Members Present: Bill Engelstad, Mike Huber, Mike Lilley, Tom Walter, and Cyndie
Winchell
Guests: Wayne Rusk, Vivian Rusk and clerk/secretary, Joan Kuehn
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:00 P.M.
b. All attendees introduced themselves.
2. Approval of Minutes
a. *** Mike H. moved, Cyndie seconded and a unanimous vote approved the minutes from
October 5, 2006.
3. Financial Information : Cyndie presented
a. Income
i. Connections sewer 528.00
ii. water 2677.90
iii. late fees 46.74 Total $3252.64
b. Expenses
i. Contract
1. Bookkeeping 175.00
2. Meter Reading 100.00
3. Water operations 450.00 Total $725.00
ii. Licenses & Fees
1. Water right transfer to DNRC 60.00
iii. Miscellaneous 264.75
iv. Sewer Power 8.89
v. Water Power 151.41
vi. Telephone 39.43 Total $190.84
vii. Grand Total of Expenses $1249.48
c. Net income $2003.16
*** Bill moved, Mike H. seconded, and the financial report was unanimously approved
4. Third Reading of Ordinance 1-2006
a. Joan read the water use ordinance
b. *** Bill moved, Mike H. seconded, and a unanimous vote approved Ordinance 1-2006
5. Third Reading of Ordinance 2-2006
a. Joan read the water rate ordinance
b. *** Bill moved, Mike H. seconded, and a unanimous vote approved Ordinance 2-2006
6. Third Reading of Ordinance 3-2006
a. Cyndie read the sewer use ordinance
b. *** Bill moved, Cyndie seconded, and Ordinance 32006 passed unanimously
7. Public Input :
a. Vivienne asked how many sewer and water hookups are currently on the system. Mike
Lilley knew 12 sewer & 53 water.
b. Tom asked about how much property is needed to increase a drain field? At this time two
lots serve 12 people. Half of the field is not used at any one time. The theory is to shift use
and a valve needs to be dug out/opened/exercised to use the other half. In theory there is a
drain field and an alternate space with each property. The city of Missoula would love to
force city sewer on the neighborhood. The board would like to NOT get involved. The
cost would be high, perhaps $4000, or more, per connection. The community septic tank
was pumped out in 2005 and will be again in a 2007.
8. New Business
a. Discussion was held about a letter Dave Adler submitted to the district requesting five
water connections in order to subdivide land south of Edgewood Street and build 5 homes.
Sunny Meadows is designed to support 63 homes. There are 53 residences paying for
water at this time. It is unclear who owns the water rights to 10 hookups. A reply will
inform Mr. Adler that he must locate and purchase all of the needed water rights and pay
all of the costs to do this construction. If accomplished, it would add additional homes that
may benefit the homeowners when more households share costs of upgrades. Dave Adler
must have a yes or no answer since the proposed area lies within 500 feet of the Sunny
Meadows area. A water right to drill a well can only be obtained if his request is denied.
b. If everything goes as planned and in the bestcase scenario, all of the proposed upgrades
will be completed by October of 2008.
c. Expense Preapproval Policy – Resolution 2006-11
i. A request from the county would alter how the district does business. Each month
at the meetings, the board will look at expenses of the district on a list generated by
the county. Mike L. brought a sample and Cyndie read a draft policy proposal.
ii. District bills might be late if each waits until a board meeting.
iii. To prevent default of contractual obligations, or late payment penalties, claim
submission has been streamlined. For oversight, double signatures and safety
checks will be builtin. For example, Josie would not be permitted to pay herself.
Any check over $400 would require multiple people being aware.
iv. **Cyndie moved, Bill seconded, and a unanimous vote passed Resolution 2006-11.
9. Adjournment Mike H. moved, Bill seconded, and the meeting adjourned.
District website reminder: http://lilleym.micromania.net/sunnymeadows/index.shtml
Final copies of all documents may be viewed on this website.
Respectfully submitted by Joan Kuehn
November 4th, 2006
