Sunny Meadows Missoula County Water and Sewer District Minutes
Board of Director’s Meeting, Bonner School Library
October 2, 2008
Board Members Present: Tom Walter, Mike Huber, Bill Engelstad & Mike Lilley.
Also Attending: Craig Progeza, water specialist, Josh Patterson, Owner Patterson Engineering and Joan
Kuehn, District Secretary
1. Roll Call
a. President, Mike Lilley, called the meeting to order at 7:00 P.M.
2. To prioritize Josh and Craig’s time, items involving them were moved forward on the
agenda:
a. New business…Engineering (1) , (2), Project Schedule, & (3) Draws, along with Old
Business…(1) EPA Well Status & (2) Meter Replacement
i. PROJECT SCHEDULE: Work shut down August 25th and stopped the contract. A
tentative tank delivery date was set Sept. 22.
1. The tank delivery date is scheduled Oct 20.
2. A one-day project to install the flooring will be completed prior to that date.
3. Landscaping and the fencing will probably be impossible as winter weather
approaches. It will likely happen in the spring. Therefore, the project will
not be final until spring.
4. Due to equipment on the road, trash hauling and storage overnight has
caused bear visits. Bill will address the frustrating situation with his
neighbors.
5. The tank will take approximately four weeks to erect and an additional
week to test.
ii. EPA WELL STATUS: Not all of the water testing is complete, however, the well is
fully in place.
1. The 900 feet of piping became 1020 feet once the area was surveyed, so it
will cost about $3000 more.
2. Electrical service on the booster line for NW Energy will connect soon. It
was insulated today.
3. The Army Corps of Engineers has gotten 99% of the information to Craig.
4. Tom inquired about using a single vs. 3-phase pump. Craig explained there
would be no savings and that moving the electrical about 30 feet cost $1000
already. For the size of the well pumps, we have a good system.
5. Bill was assured that the well landscaping will be accomplished with a
separate contract with the EPA.
iii. FINANCIALS/DRAWS
1. Materials and storage payment was billed.
2. Drawing on the DNRC grant for the booster station included invoices for
$119,000.00 and waterworks $29,675.00. A total of $141,780.85 was
discussed.
3. Mike L. and Craig sorted financial papers to be kept by each of them.
iv. METER REPLACEMENT: Two meters remain to be replaced…Deschamps and
Quillen homes.
3. Approval of Minutes, Mike H. moved, Bill seconded*** and the minutes from September 4th,
2008 were unanimously approved.
4. Financial Report (through the end of August): Mike L. presented a comprehensive financial
report. (Cyndie Winchell can be contacted for last month’s specific financial information.)
a. Total assets $43,153.51
b. Revenue:
Treasure State Endowment Program $4684.19 2%
Metered water sales 2773.02 13%
Sewer Charges 295.28 14%
Investment earnings 108.36
State revolving Fund 9000.00
c. Expenses: $ 17,169.94
Operating Supplies $ 173.80 17%
Dues/Membership 530.00 74%
Heat/Light/Water 450.34 15%
Sewer 9.67 13%
Audit Fees 218.50 15%
Contracted Services 450.00 14%
Consultants 100.00 22%
Architect/engineering 14,908.19 59%
Water Systems MTC 312.00 15%
Lab Services 17.44 1%
Bill moved, Tom seconded *** and the financial report was approved with a unanimous vote.
d. The Deschamps home’s meter my not be reading accurately.
e. The Adler home’s in and outdoor meters are far unmatched so they are being billed
according to an average of past year’s bills.
5. Public Input
The assets of the homeowners association went to the water district. The
Homeowners association will dissolve unless leadership moves forward to assume
responsibility. The covenants may be moot.
Mike H. asked if Shelly’s services can be used to send a letter out and the answer
was yes. The checkbook is missing, but had $200 in it when last known.
6. At 7:50 P.M., Bill moved/ Tom seconded***, and the meeting unanimously adjourned.
*** Vote taken
District website reminder: http://www.sunnymeadows.dnsalias.com/index.shtml
Respectfully submitted by Joan Kuehn, October 9, 2008.
